Morgan Hill
CA

City Council Staff Report
2744

ACCEPT INSURANCE PROCEEDS AND APPROVE PURCHASE TO REPLACE COLLISION INVOLVED POLICE VEHICLE

Information

Department:Police DepartmentSponsors:
Category:Police

Body

REPORT NARRATIVE:

Police Fleet Background

There are currently forty vehicles and five trailers in the Police Department’s fleet. Seventeen patrol cars and three motorcycles are assigned to twenty-four patrol officers in the Field Operations Division. Eight unmarked police cars are assigned to eight detectives, all assigned to the Special Operations Division. Three unmarked police vehicles are assigned to the Administration Division. Vehicles are replaced approximately every six to ten years, depending on the type of vehicle and assignment. The Police Department’s Vehicle Replacement Plan allows the City to financially plan for scheduled vehicle purchases to maintain safe, operational police vehicles for patrol officers, detectives, and civilian members of the Department.

 

A 2013 Ford Police Interceptor Utility (Patrol # 143) was involved in a vehicle collision in March 2020, which resulted in the vehicle sustaining significant damage. Due to the amount of damage sustained, the vehicle was determined to be a total loss by the Citys insurance company. The vehicle was due to be replaced in July 2020. Staff recommends purchasing a 2020 Ford Police Interceptor Utility to replace the totaled 2013 Ford Interceptor Utility police vehicle:

 

             

Totaled Vehicle

Mileage

Replacement Vehicle

2013 Ford Interceptor – patrol car # 143

94,059

2020 Ford Interceptor Utility

 

The Police Department recommends purchasing the 2020 Ford Interceptor Utility through a third-party dealer, Priority 1 Public Safety Equipment Installation Inc., who will purchase the vehicle from Towne Ford in Redwood City CA, pursuant to Morgan Hill Municipal Code ("MHMC") Sections 3.04.150(2) and 3.04.180. The Ford Store of Morgan Hill is unable to order Police Interceptors from the Ford factory. There are no other local vendors that supply a Police Package Ford Police Interceptor Utility. Purchasing a base vehicle and making after-market changes to equip the vehicle with a Police Package is not cost effective. The Police Department has purchased twelve fleet vehicles in recent years through Priority 1 and the company has provided good customer service and delivered the vehicles within budget and on time.

 

COMMUNITY ENGAGEMENT: Inform

This staff report serves to inform the community about the recommended purchase of the new police vehicle.

 

ALTERNATIVE ACTIONS:

Should the Council choose not to approve the purchase of the replacement vehicle for #143, the Police Department fleet will be short one vehicle and not have the adequate number of safe and operational vehicles required for a patrol division the size of Morgan Hills.

 

PRIOR CITY COUNCIL AND COMMISSION ACTIONS:

The Council has previously accepted the use of Priority 1 for the purchase and build-out of police vehicles.

 

FISCAL AND RESOURCE IMPACT:              

This competitive bid price does not include the total vehicle build-out. The build-out cost includes special orders, tax, lights, siren, control modules, radio installation, computers, command system cargo box, and police decals.

 

The full cost of the vehicle including purchase price, build-out and tax is $73,215. Staff recommends a 10% contingency plan for a total authorized purchase price of $80,537. The City of Morgan Hill is estimated to receive $68,215, in insurance proceeds from Sedgwick. Therefore, the net cost to the Equipment Replacement Fund is $5,000 (prior to contingency), and there are enough contributions that are available to cover the net cost.

 

 

Build-out

Cost

Ford Interceptor Utility (replacing #143)

$42,316

Emergency System Build-out/ Decals

$24,874

Sales Tax

$6,025

10% Contingency Plan

$7,322

Total Cost

$80,537

Estimated Insurance Payment

$68,215

Estimated Net Equipment Replacement Fund Cost (includes 10% contingency)

$12,322

 

 

Due to this unforeseen replacement of a damaged vehicle, staff recommends City Council adopt a resolution to amend the FY2019-20 adopted budget, to appropriate $80,537, in the Equipment Replacement Fund (790.8500.43830), for the purchase of the replacement 2020 Ford Explorer Police Interceptor.

 

All proceeds from the surplus/salvage sale of existing vehicle #143 will go directly back to the Equipment Replacement Fund (790).

 

CALIFORNIA ENVIRONMENTAL QUALITY ACT:

Not a project:  The purchase of vehicles does not constitute a project as defined in Section 15378 of the State CEQA guidelines as the purchase is an administrative activity that will not result in physical environmental impacts.

 

Meeting History

Jun 3, 2020 6:30 PM Video City Council Special - Regular Meeting
draft Draft
RESULT:APPROVED [UNANIMOUS]
MOVER:Rene Spring, Council Member
SECONDER:John McKay, Council Member
AYES:Rich Constantine, Yvonne Martinez Beltran, Larry Carr, John McKay, Rene Spring